Board of Directors Operational Policy Statements
- Conflict of interest
- Externally funded projects
- Figures in Spectra
- International student chapters
- Access to the EERI mailing list
EERI affiliates who are in responsible charge of EERI activities (staff, Board of Directors, committee chairs, committee members, and contractors involved in decisions that result in financial remuneration) should not benefit financially in an unfair way, influence unfairly the outcome of a decision-making process, or take action that gives the appearance of financial advantage for themselves or for business and family associates. Business associates include employers, employees, partners, clients, and companies that the EERI affiliate has invested in. Family associates include spouses, significant others, parents, siblings, and offspring. EERI will avoid occasions in which there are real or apparent, unfair financial benefits accruing to the affiliate and his/her business and family associates.
When the Institute is responsible for allocating funds for projects, travel, honoraria, and other activities, written and publicly available criteria for selecting recipients will be prepared before applications are evaluated. Those chosen to decide on recipients must be able to make objective, unbiased decisions without conflicts of interest regarding the choice of recipients. Each EERI member participating in Institute activities is encouraged to consider his/her potential for conflict of interest, and to discuss such potential before decisions affecting financial allocations are made. Members with a conflict of interest should acknowledge the conflict and abstain from both deliberations and the vote pertaining to relevant resolutions affecting financial allocations.
In circumstances in which a conflict of interest is unclear to staff or other EERI affiliate, a judgment regarding the potential conflict will be made by the EERI Board of Directors, for which a record will be available in the minutes of the Board of Directors meeting.
In determining whether to seek/accept outside funding for projects, EERI should consider the following criteria:
- The project should contribute to the mission of EERI.
- The project should serve the membership.
- The project should have the potential to be of use or interest nationally.
- Participation in the project should support or enhance EERI’s reputation as a multidisciplinary, nationally-focused professional body.
- Participation in the project should not detract from EERI’s ability to fulfill its ongoing institutional responsibilities to its members.
- EERI should be uniquely qualified to do the project, due to its not-for-profit nature, and its ability to offer expertise in the broad range of professions represented by its members.
In most instances, members and others invited to participate in externally funded projects will be asked to volunteer their time to the effort. However, if more than a nominal time commitment is required, EERI may offer compensation. In such cases, the compensated positions will be filled through open competition.
The Board policy is that Spectra figures shall be printed in black and white. Exceptions can be made for special issues with prior approval of the editor, if color is determined to be essential for the presentation of the topic.
The editor must request Board approval in order to include the cost of color page reproduction in the annual budget prepared the year before the issue’s publication.
EERI promotes cooperation and collaboration between researchers and practitioners in the earth sciences, engineering, the planning and design professions, and the social sciences. EERI convenes national and international workshops and seminars on research progress, on implementation of results, and on timely research issues of concern to its membership. EERI publications and meetings provide a means of stimulating exchanges on technical and policy issues among researchers from academia, professional practice, and government agencies; and serve as a conduit for providing information on earthquake hazard mitigation to the public and to policy makers.
The keystone of research activity in EERI is Learning From Earthquakes (LFE). Through the organized LFE project and through all its activities, EERI provides a forum for multidisciplinary study of earthquake effects and hazard mitigation. Findings are disseminated through publications, seminars, workshops, and conferences.
EERI will be an advocate for research and will advise sponsoring agencies at federal, state, local and corporate or association levels on matters of importance to earthquake risk mitigation. EERI may undertake monitoring and assessment of priorities, funding levels, facilities, expertise, and activities or policies needed to advance the art and science of earthquake engineering and to define research needs and agendas from the viewpoints of multidisciplinary users.
Ad Hoc Committee on Research Policy: Jim Jirsa, Chair, Dan Abrams, Hank Lagorio, H. S. Lew, Peter May, Jim Roberts, Paul Somerville, Loring Wyllie
A student chapter may be formed in another country if: 1) it is organized by one of our members, and 2) it meets with the approval of its country’s national association, where applicable.
There are two student chapter formation options:
- A student chapter in another country may be formed as current student chapters are, meeting all the rules of U. S. student chapters. Each chapter member would be a regular student member who would pay $30 individual student member dues annually.
- A student chapter in a developing country may be formed in which the chapter is the member rather than the individual student. It would have an international student chapter membership. One copy of materials would be sent to the chapter. EERI would levy a chapter fee based on covering the costs of shipping publications, rather than charging individual student membership dues. The individual student abroad could still become a regular student member, for the $30 annual individual student member dues, and receive his/her own copies of materials.
As of November 2000, the policy governing Mailing List Distribution was the following: November 7, 2000: The Executive Committee agreed that the EERI Mailing List would be released to non-profit and educational organizations for the following uses only:
- Announcement of workshops, conferences, etc.
- Announcement of publications
- General solicitation of membership, not to exceed one use in each calendar year, by any one organization
The List will not be made available for fundraising purposes by other organizations. On June 1, 2002, the Board of Directors approved the following addition to the above Mailing List distribution policy: Upon review and approval of advertisement copy by the Executive Director, EERI’s mailing list will be made available to a Subscribing Member for purchase at two times the rate charged for a non-profit organization. The mailing list may be used by Subscribing Members to announce their products and services to the entire EERI membership, or some portion thereof. The purchase of this mailing list is for one time use and is not to exceed one purchase in any calendar year, by any one Subscribing Member. EERI will not make the mailing list available to promote an event that competes with an EERI activity. The approved policy, will be publicized to EERI members on the Institute’s website and through the EERI Newsletter. In conjunction with the annual fall membership billing, members will be offered the option of removing their names from all future mailing lists that will be made available for commercial use or promotions, thus allowing the policy to go into effect early in 2003. Subscribing Members, who are non-profit or educational organizations, will continue to be eligible to purchase the mailing list at the prevailing non-profit rate.