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Administrative and Technical Committee Guidelines

The Board has adopted the following policies regarding Administrative and Technical Committees:

General Policies

1. EERI President appoints Committee chairs.

2. Committee reports will be printed in the EERI Newsletter.

3. The Vice President of the Board is responsible for overseeing, facilitating, and coordinating the activities of Committees.

4. Chairs are responsible for maintaining accurate records during their terms of office.

Policies governing Administrative Committees

1. Members of the Board will regularly contact assigned chairpersons and report to the Board. Principal items to be discussed include:

(a) Recent committee activities,
(b) Problems requiring Board attention,
(c) Membership, and
(d) Specific tasks undertaken within the committee charge.

2. The President may host a dinner meeting for Administrative Committee and Technical Committee Chairs at the Annual Meeting of the Institute to discuss items of relevance to governance and effectiveness of the Institute.

3. The composition of Committees shall be broadly representative of the Institute's membership.

4. The Institute shall reimburse Committee chairpersons for incidental expenses (postage, minor copying, telephone, etc.), within a prescribed limit set by the Budget Committee.

5. Periodically, the Board will ask to meet with a chair of a Committee to exchange views, review progress, and discuss other matters related to the Committee's work.

6. The staff will provide support services, such as sending out materials, arranging for meeting rooms, preparing and distributing an annual roster of Administrative and Technical Committees, and carry out reproduction of materials and mailing as needed.

7. Except where the business of the Committee is of a confidential nature (Honors, Nominating) EERI members are invited to attend, but only Committee members may vote.

Policies Governing Technical Committees

1. Technical Committee meetings at the Annual Meeting will be open to any member of EERI, and members will be actively encouraged to attend these meetings and to join the Technical Committee of their choice. Technical Committees can be created at the initiative of members around common special interests within EERI and are encouraged to do so.

2. Recognition as a Technical Committee requires Board approval. Board contacts will be assigned to serve as liaisons between the Technical Committee and the Board, serving to keep the Board informed, in the same way as Administrative Committees.

3. Technical Committee chairs are responsible for organizing an annual Forum, as part of the EERI Annual Meeting, and preparing, in advance, a description of what the Forum will address to include in the Annual meeting binder.

4. Technical Committees may establish "Ad hoc Committees" to undertake specific tasks (e.g., developing a publication). Board approval is required of any tasks that involve Institute funds or endorsement.

5. Travel and miscellaneous expenditures (up to prescribed limit) associated with Ad hoc Committees shall: (a) be approved only if the task itself has had prior Board endorsement, and (b) require advance approval of travel by the EERI Executive Director.

6. EERI staff shall support Technical Committees by carrying out activities related to arrangements for meetings and inclusion of meeting agenda in Annual Meeting binder.