CHARGE: Prepare the annual operating budget for the Institute and submit it to the Board of Directors for approval at the fall meeting of the Board. During the fiscal year monitor the income and expenses of the Institute. Submit progress reports to the Board of Directors during regularly scheduled meeting. Recommend modifications to the operating budget of the Institute if necessary. The Committee reviews and makes recommendations to the Board about proposed expenditures and projected budgets for all non-operating and nonrecurring items or activities of the Institute (i.e., those items not included in the approved annual operating budget). Review and recommend to the Board of Directors the investment or disposition of reserve funds.

CHAIR: Secretary/Treasurer

Executive Committee

CHARGE: To act on behalf of the Board of Directors between meetings of the Board when circumstances require (Article V, Bylaws).

CHAIR: President

MEMBERS: President
Past President or President-Elect
Vice President
Secretary/Treasurer

Executive Director Evaluation

CHARGE: To annually review the performance of the Institute's Executive Director and submit a written evaluation including eligibility and recommendation for salary increase. This review is to be filed with the Secretary /Treasurer and the results are to be reported to the Board.

CHAIR: President

MEMBERS: President and at least two other Executive Committee members.

Long-Range Planning

CHARGE: Develop recommendations on programs and activities that will best advance the mission of EERI over a five-year time frame, and report periodically to the Board of Directors. Recommendations shall include, but are not limited to: (a) new directions for EERI efforts to promote understanding of earthquakes, their effects on society and the methods of mitigating these effects; consideration should be given to areas not currently being covered by other organizations; (b) the best type of organizational structure to accomplish these initiatives; (c) proposals on how to finance the new EERI efforts. The written Long-Range Plan should be reviewed and updated every two years by each incoming President-Elect before s/he assumes the office of President.

CHAIR: President-Elect

MEMBERS: Executive Committee

ADMINISTRATIVE COMMITTEES -- drawn from the membership-at-large of the Institute and charged with carrying out ongoing functions that relate to either organizational governance (e.g. nominations) or projects.

Annual Meeting

CHARGE: To plan and organize the program and work with the staff on arrangements. (Note: A more detailed version of the charge and procedures appears in the Meetings and Conferences Guidelines.)

Bylaws

CHARGE: Review the EERI Bylaws when requested by the Board of Directors, or by a petition from the membership-at-large, and propose appropriate changes as may be necessary for the efficient operation of the Institute. Any proposed amendments will be voted upon by the general membership in accordance with the provisions of Article XIII of the Bylaws.

MEMBERS: Committee of one (1), unless expansion is needed.

Design Series

CHARGE: Develop new Applied Seismic Design Series publications, including: (1) identification of suitable topics; (b) identification of authors; (c) communicate with authors to develop completed manuscripts; (d) approving manuscripts for publication; (e) providing peer review of manuscripts; and (f) working with the Executive Director to arrange for appropriate editorial guidance through publication.

CHAIR: Applied Design Series Editor serves a five (5) year term and who, in addition to the usual editor criteria, should be an architect or a practicing engineer.

MEMBERS: An editorial board of 3-5 members, serving three (3) years with renewal possible, staggered terms. Membership shall be multidisciplinary, including engineer, architect, and educator.

Development

CHARGE:
(draft) Directing and overseeing the systematic development of the financial base of the Institute as a whole, with specific emphasis on the enhancement of the Endowment Fund. It will begin to incorporate programs for bequests and planned giving and oversee the annual campaign, and seek other gifts.

CHAIR: Appointed by the President to open-ended term of office

MEMBERS: Three to five members, plus Secretary/Treasurer and EERI President

Earthquake Spectra

CHARGE: Manage production of Earthquake Spectra, including: (a) identification of appropriate material, including special issues; (b) providing peer review of submitted and solicited manuscripts; (c) approving manuscripts for publication; (d) working with the Executive Director to arrange for editorial guidance and final publication; and (e) monitoring and enforcing Institute policies regarding commercial product promotion.

CHAIR: Earthquake Spectra Editor serves a term of five (5) years.

MEMBERS: An editorial board of approximately fifteen (15) members multidisciplinary, serving staggered three (3) year renewable terms. Note: Further operational details appear in the EERI Publications Strategy and Guidelines for Spectra.

Information Technology

CHARGE: To provide guidance to EERI in implementing the electronic information plan; assure quality for electronic products and services consistent with EERI's tradition of excellence

Endowment Fund

CHARGE: On September 22, 1993, the EERI Board of Directors ("Board") established an endowment fund ("Fund") using a portion of the Institute's investment assets. The Fund will be used to further the Institute's objectives: to improve the science and practice of earthquake engineering and related disciplines in order to reduce the impacts of earthquakes. Programs supported by the Fund will recognize the multidisciplinary challenge of earthquake risk reduction and the broad geographic and professional composition of EERI's membership. Funding shall stimulate new or unique ventures and not duplicate ongoing EERI programs or activities that are the responsibility of other organizations. The Committee will serve as a regular standing Committee of the Board.

CHAIR: The president will select one committee member who is serving the second year of that member's term to serve as the vice chair for that year. The vice chair shall become the Committee chair the following yea

MEMBERS: Committee members shall be appointed by the president of the Board. Committee members (other than the Secretary/Treasurer and the Executive Director) will serve 3-year terms, on a staggered basis. The Committee will be comprised of 6 members of the Institute, the Secretary/Treasurer, one member of the Board other than the Secretary/Treasurer, and the Executive Director.

Honors

CHARGE: Annual EERI Distinguished Lecture Award - One nominee and two alternates shall be recommended to the Board each year. Candidates shall be selected for recommendation by the Honors' Committee at their meeting at the Annual Meeting of the Institute.
EERI Honorary Membership - Candidates shall be selected for recommendation by the Honors' Committee at its second annual meeting. No more than five and in some years no candidates may be recommended to the Board for action. If no candidates are recommended, then the Board should be so notified in writing. From the list of candidates recommended, the Board may elect no more than two members to Honorary Membership status each year.

Outstanding Paper Awards for Earthquake Spectra - Candidates for these awards are to be selected for recommendation by the Honors Committee from nominations submitted by the Editorial Board of Earthquake Spectra.

The George W. Housner Medal - Written justifications for one nominee and one alternate may be recommended to the Board each calendar year. Citations for each candidate will be prepared prior to consideration by the Board by prominent and well-qualified members of the Institute. If no candidates are recommended by the Honors Committee, then the Board should be so notified in writing.

CHAIR: Selected by the Board of Directors from current Committee members to a two (2) year renewable term

MEMBERS: One member selected annually by the Board of Directors, from nominations provided by the Committee to serve a five (5) year term, with the most senior member rotating off the committee at the time of the EERI Annual Meeting. Members eligible to serve on the Committee include: past Presidents of the Institute, past recipients of the Housner Medal, past recipients of the Distinguished Lecturer Award, and past members of the Board of Directors.

Innovation Prize Selection Committee

CHARGE: Solicit and review nominations and select individuals to receive the prize. The award will be presented at the EERI Annual meeting.

CHAIR: Appointed by the President to undefined term

MEMBERS: Appointed by the President to undefined term

International Conference on Seismic Zonation

CHARGE: To organize approximately every four years an international conference on seismic zonation

CHAIR: Appointed by the President approximately three years prior to the conference. Serves for the duration of the planning for one conference.

MEMBERS: Multidisciplinary committee drawn from the membership and appointed by the Board of Directors for the duration of the planning effort for one conference. Members may be invited to serve on the organizing committee for more than one conference.

Learning From Earthquakes Advisory Committee

CHARGE: Advises the Executive Director and the Project Manager in the administration of the NSF grant. Develops and conducts periodic field investigation training programs, Reviews and awards funding to carry out long-term post earthquake reconnaissance studies, and periodically reviews and updates the Post-Earthquake Investigation Field Guide.

CHAIR: Appointed by the President

MEMBERS: Appointed by the Board

Meetings and Conferences

CHARGE: Review Meetings and Conference Guidelines, and keep it current. Coordinate the scheduling and planning for the Institute's Annual Meeting, including the selection of the Annual Meeting Committee. Review requests for the scheduling of EERI-sponsored topical meetings and the U.S. National Conference on Earthquake Engineering, and requests from external organizations for co-sponsorship of earthquake-related conferences or meetings, and recommend appropriate action to the Board of Directors (Article XII, Bylaws). The Committee will recommend conference chairs and will work closely with the conference organizing committee and EERI's Executive Director to establish the conference plan, program and budget for final approval by the Board.

CHAIR: Appointed by the President

MEMBERS: Appointed by the Board

Membership

CHARGE: Develop strategies to increase the membership of the Institute:

Recommend ways to attract new members from all disciplines who can contribute to the goals of EERI, and recommend ways to involve younger members and recognize their special needs as young professionals;
Periodically review membership services and recommend modifications for action by the Board;
Periodically review membership policies and recommend new or modified policies for action by the Board;
Assist in preparing brochures describing the objectives and activities of the Institute, and encouraging participation as a member;
Assist in developing an outreach program directed toward expanding the subscribing membership of the Institute;
Maintain a follow-up procedure on programs to determine their effectiveness; and
Work with regional chapters to identify local needs and recommend the formation of regional chapters

Monograph Series

CHARGE: Develop new Monographs, involving:
(a) identification of suitable topics;
(b) identification of appropriate authors;
(c) work with authors to develop suitable subject outlines and drafts;
(d) arrange for critical reviews of completed manuscripts;
(e) approve manuscripts for publication;
(f) arrange for appropriate editorial guidance through publication; and,
(g) advise the Publications Policy Committee and Executive Director regarding revision or reprinting of existing Monographs.

CHAIR: Monograph Series Editor who serves a term of five (5) years.

MEMBERS: There will be two boards as follows: a standing board of 4 to 5, and Ad hoc boards of 3 to 4, with board members, in either case, serving three years with renewal possible. Standing board -- staggered terms, multidisciplinary, purpose to develop guidelines and direction for the series, and, with Board assistance, identify possible monograph topics and authors. Ad hoc boards -- arise and dissolve with a particular monograph; purpose is to provide advice and counsel to authors and to review the final manuscript for technical acceptance.

National Conference on Earthquake Engineering

CHARGE: To plan and conduct the National Conference on Earthquake Engineering and work with the staff on arrangements.

MEMBERS: The committee membership should include core members from the region where the conference will be held.
(Note: A more detailed version of the charge and procedures appears in the Meetings and Conferences Guidelines.)

Nominating

CHARGE:
Nominate a President-Elect and two members of the Board of Directors under the following guidelines:

No member of the Nominating Committee may be nominated by the Committee to any EERI office;

A nominee must have been an active member of the Institute for at least five (5) years at the time of her/his nomination;

A nominee must have been an active member of the Institute for at least five (5) years at the time of her/his nomination;

No individual may be nominated to more than one Board position in any two-year period; and

The Board should at all times be representative of the geographic (nationally) and discipline mix of the Institute's membership. Nominees will be submitted to the Board for disposition by August 1st each year.

Publications Policy

CHARGE: The committee is charged with the following:

Regularly perform a review of the Institute's publication policies and recommend modifications as needed to meet evolving publications activities for consideration by the Board.

Monitor the quality and publishing schedules for all Institute publications and recommend actions as needed.

Recommend the editorial structure of each of the Institute's regular publications and identify editors, associate editors, and members of editorial boards and committees.

Ensure that the Institute's publication policies and standards are understood and maintained.

Identify new publication initiatives that the Institute may implement to meet the needs of its membership

Public Policy Advisory

CHARGE: Work with the Board of Directors to craft Institute policy positions. Periodically review significant state and federal policy initiatives regarding seismic safety. May host a forum at the Annual Meetings to discuss public policy issues related to seismic safety.

CHAIR: Appointed by President

MEMBERS: Appointed by President

Research Policy

CHARGE: Identify a list of research priorities for consideration by the Board. Develop a research position for EERI and a corresponding policy statement. Act as a strong advocate for this policy and the research priorities before federal, state and local agencies as well as in the private sector.

CHAIR: Appointed by the President

MEMBERS: Additional members include the chairs of the Technical Committees on Experimental Research and Social Science Research.

Technical Seminars

CHARGE: The Committee will manage EERI's Technical Seminar Series, including:

Identify appropriate seminar topics and speakers;

Prepare seminar plans and identify locations and timing of seminars;

Work with the Executive Director, to arrange for facilities and conduct seminars.

In carrying out these actions, the committee may coordinate with other Committees and, particularly, the Monograph Editor to identify timely seminar topics. At least one technical seminar will be conducted each year.

Tellers

CHARGE: Tally the ballots for the election of EERI officers (Article VII, Bylaws) and the ballots voting on issues referred to the membership-at-large. Report their findings to the Secretary/Treasurer prior to the Annual Meeting of the Board of Directors.

MEMBERS: Three members in good standing to be appointed by the President after the first day of the calendar year.

Student Activities Committee

Focus on secondary and university education.

At the university level, interact with interested faculty in order to encourage student activities and form student chapters;

develop an incentive mechanism for transferring student members to active members;

promote and conduct a student paper contest for the EERI Annual Meeting;

assist in the development of professionally-oriented graduate programs in Earthquake Engineering if requested;

locate sources of and, if necessary, provide information on earthquakes and seismic hazards to secondary schools, focusing on mathematics and science teachers;

annually, coordinate with the Executive Director to review applications for the EERI/FEMA Graduate Fellowship and select a recipient; and

annually, coordinate with the Executive Director to recommend graduate students and young professionals to receive Annual Meeting attendance grants.

In the longer term: Consider developing a plan for implementation of a university lecturers' bureau made up of EERI members, including mechanisms to identify and select speakers, means of communicating the availability of the bureau to universities and needed financial support; and evaluate the feasibility and develop a plan of action to implement continuing education directed at practitioners in cooperation with university departments.

US/Japan Urban Earthquake Hazard Reduction

CHARGE: The committee shall study various aspects of earthquake hazards, risk reduction, and preparedness programs at the urban and regional scale and promote and support methods and programs advocating reduction of hazards. The committee will participate in developing the US/Japan joint workshop on Urban Earthquake hazard reduction. The committee shall disseminate recommendations for urban hazard reduction and recommendations for research, as a result of these workshops.

AD HOC COMMITTEES -- drawn from membership-at-large and charged with carrying out one-time tasks that relate to either organizational governance or projects.

None currently active

TECHNICAL COMMITTEES -- groups recognized by the Board as having common interests relevant to EERI's mission, and which provide a forum for discussion and, at the initiative of members, specific tasks.

Existing Buildings

Follow legislative actions taken on existing buildings at the federal, state, and local levels; support activities related to earthquake hazard reduction efforts regarding existing buildings; and act as the Institute's principal educational resource on this topic.

Experimental Research

Regularly review and report to EERI members on the United States national policy on experimental research related to earthquake effects. Periodically review the state of experimental research and recommend policy to the Board of Directors, with respect to advising appropriate U.S. federal and state agencies on experimental research. Develop position papers and promote experimental research.

Innovative Technology Transfer

Evaluate technology transfer needs to implement earthquake hazard mitigation actions at the end use level (practicing professional, planner, or policy-maker).

International Activities

Explore role of expanded international activities, including chapters, student chapters, conferences, and other international linkages. Review financial implications of increased international activity and propose a membership dues structure, and the rights and privileges that will be extended to new international members and advise the Board on appropriate level of EERI activities internationally.

Seismic Risk

Study the various aspects of seismic risk and

recommend needed areas of research and/or education programs;

advise users of the latest findings from research in seismic hazard and risk. Users include: code development groups; government officials and policy makers; insurance industry and financial institution representatives; owners, property managers and developers; design professionals;

review seismic zoning on a continuing basis and recommend changes as appropriate;

review seismic loss estimation methods on a continuing basis and recommend changes as appropriate;

plan and conduct topical conferences, annual meeting sessions or technical seminars and/or prepare white papers or Spectra articles as appropriate, aimed at keeping practitioners and other users current with developments in earthquake risk assessment technology.

Social Science Research

Provide a Technical Committee for social scientists to discuss their research, the nature of their findings and research needs for addressing earthquake hazards. It is intended to be a free-flowing discussion of research, ideas and directions for those conducting or interested in research on the socio-economic, planning or policy issues of earthquake hazards. It is an opportunity for participants to showcase their research and test out or suggest ideas for new directions.

Strong Motion

Encourage the continued development, expansion, and the maintenance of strong motion instrument deployment in the United States and other strategic locations throughout the world;

recommend uniform standards for the processing and interpretation of strong motion records and advise on how the data can be related to the performance of structures and the preparation of design criteria; and

recommend methods for dissemination of data, including educational programs and seminars.

Liaisons

Applied Technology Council
Building Seismic Safety Council
COSMOS
Multi Hazard Mitigational Council
National Earthquake Hazards Reduction Program Coalition
Technical Council on Lifeline Earthquake Engineering (ASCE)

Liaisons are appointed by the Board of Directors to serve as a link to other organizations in the earthquake field. In some cases, liaisons may be current members of the EERI Board who have an affiliation with another organization and who can, in this way, keep each organization apprised of current activities as an extension of their dual memberships.