Operational Policy Statements

Board of Directors Operational Policy Statements

EERI Pulse Member Spotlight Policy & Guidelines — Adopted by the EERI Executive Committee on 7-21-2017

From time to time, EERI members send announcements of awards and/or accomplishments for inclusion in the Pulse newsletter Member Spotlight arena. We welcome and encourage these contributions. Member Spotlight is a popular feature and a benefit to members who wish to share their accomplishments with colleagues. We have developed guidelines for what we will (and will not) publish in Member Spotlight, and welcome your feedback.

Policy Guidelines for Publication in Pulse Member Spotlight
1. The individual must be an active member of EERI in good standing; and
2. EERI will feature any one individual in Member Spotlight no more than two times in a single year. Exceptions can be made at the discretion of the Executive Director; and
3. The news item submitted must have one or more of these factors to be considered:

National importance such as election to the National Academy of Engineering;
Significance to the earthquake engineering community, for example a significant research grant or recognition from another professional association such as ASCE;
A significant professional achievement such as a national appointment, distinguished fellow or lifetime achievement award;
The recipient is a longstanding member of EERI, Board member (current or past), President (current or past);
The recipient is a student-member whose faculty advisor or co-author is a well-established EERI member;
The announcement must be free of commercialism – no advertisements, product awards or new product announcements will be accepted;
The announcement must be current (within the past 6-months);
Local and regional awards will be considered for publication based on editorial space availability and interest.

EERI Conflict of Interest Policy — Adopted by the Board of Directors on 12-5-98,  then updated on June 10, 2003

EERI affiliates who are in responsible charge of EERI activities (staff, Board of Directors, committee chairs, committee members, and contractors involved in decisions that result in financial remuneration) should not benefit financially in an unfair way, influence unfairly the outcome of a decision-making process, or take action that gives the appearance of financial advantage for themselves or for business and family associates. Business associates include employers, employees, partners, clients, and companies that the EERI affiliate has invested in. Family associates include spouses, significant others, parents, siblings, and offspring. EERI will avoid occasions in which there are real or apparent, unfair financial benefits accruing to the affiliate and his/her business and family associates.

When the Institute is responsible for allocating funds for projects, travel, honoraria, and other activities, written and publicly available criteria for selecting recipients will be prepared before applications are evaluated. Those chosen to decide on recipients must be able to make objective, unbiased decisions without conflicts of interest regarding the choice of recipients. Each EERI member participating in Institute activities is encouraged to consider his/her potential for conflict of interest, and to discuss such potential before decisions affecting financial allocations are made. Members with a conflict of interest should acknowledge the conflict and abstain from both deliberations and the vote pertaining to relevant resolutions affecting financial allocations.

In circumstances in which a conflict of interest is unclear to staff or other EERI affiliate, a judgment regarding the potential conflict will be made by the EERI Board of Directors, for which a record will be available in the minutes of the Board of Directors meeting.

The Board will review its Conflict of Interest policy during the first meeting of each new year for the benefit of new Board members. The Institute’s policy on Conflict of Interest will also be put on EERI’s website so that it will be widely available for public review.


EERI Policy on Externally Funded Projects

In determining whether to seek/accept outside funding for projects, EERI should consider the following criteria:

  1. The project should contribute to the mission of EERI.
  2. The project should serve the membership.
  3. The project should have the potential to be of use or interest nationally.
  4. Participation in the project should support or enhance EERI’s reputation as a multidisciplinary, nationally-focused professional body.
  5. Participation in the project should not detract from EERI’s ability to fulfill its ongoing institutional responsibilities to its members.
  6. EERI should be uniquely qualified to do the project, due to its not-for-profit nature, and its ability to offer expertise in the broad range of professions represented by its members.

In most instances, members and others invited to participate in externally funded projects will be asked to volunteer their time to the effort. However, if more than a nominal time commitment is required, EERI may offer compensation. In such cases, the compensated positions will be filled through open competition.


Board Policy on Spectra figures

The Board policy is that Spectra figures shall be printed in black and white. Exceptions can be made for special issues with prior approval of the editor, if color is determined to be essential for the presentation of the topic.

The editor must request Board approval in order to include the cost of color page reproduction in the annual budget prepared the year before the issue’s publication.


EERI Policy Statement on Research – Approved by Board, 5 December 1998

EERI promotes cooperation and collaboration between researchers and practitioners in the earth sciences, engineering, the planning and design professions, and the social sciences. EERI convenes national and international workshops and seminars on research progress, on implementation of results, and on timely research issues of concern to its membership. EERI publications and meetings provide a means of stimulating exchanges on technical and policy issues among researchers from academia, professional practice, and government agencies; and serve as a conduit for providing information on earthquake hazard mitigation to the public and to policy makers.

The keystone of research activity in EERI is Learning From Earthquakes (LFE). Through the organized LFE project and through all its activities, EERI provides a forum for multidisciplinary study of earthquake effects and hazard mitigation. Findings are disseminated through publications, seminars, workshops, and conferences.

EERI will be an advocate for research and will advise sponsoring agencies at federal, state, local and corporate or association levels on matters of importance to earthquake risk mitigation. EERI may undertake monitoring and assessment of priorities, funding levels, facilities, expertise, and activities or policies needed to advance the art and science of earthquake engineering and to define research needs and agendas from the viewpoints of multidisciplinary users.

Ad Hoc Committee on Research Policy: Jim Jirsa, Chair, Dan Abrams, Hank Lagorio, H. S. Lew, Peter May, Jim Roberts, Paul Somerville, Loring Wyllie


International Student Chapters – Policy adopted at Board Meeting of February 4, 1998

A student chapter may be formed in another country if: 1) it is organized by one of our members, and 2) it meets with the approval of its country’s national association, where applicable.

There are two student chapter formation options:

  1. A student chapter in another country may be formed as current student chapters are, meeting all the rules of U. S. student chapters. Each chapter member would be a regular student member who would pay $30 individual student member dues annually.
  2. A student chapter in a developing country may be formed in which the chapter is the member rather than the individual student. It would have an international student chapter membership. One copy of materials would be sent to the chapter. EERI would levy a chapter fee based on covering the costs of shipping publications, rather than charging individual student membership dues. The individual student abroad could still become a regular student member, for the $30 annual individual student member dues, and receive his/her own copies of materials.


Subscribing Members’ Access to the EERI Mailing List

As of November 2000, the policy governing Mailing List Distribution was the following: November 7, 2000: The Executive Committee agreed that the EERI Mailing List would be released to non-profit and educational organizations for the following uses only:

  • Announcement of workshops, conferences, etc.
  • Announcement of publications
  • General solicitation of membership, not to exceed one use in each calendar year, by any one organization

The List will not be made available for fundraising purposes by other organizations. On June 1, 2002, the Board of Directors approved the following addition to the above Mailing List distribution policy: Upon review and approval of advertisement copy by the Executive Director, EERI’s mailing list will be made available to a Subscribing Member for purchase at two times the rate charged for a non-profit organization. The mailing list may be used by Subscribing Members to announce their products and services to the entire EERI membership, or some portion thereof. The purchase of this mailing list is for one time use and is not to exceed one purchase in any calendar year, by any one Subscribing Member. EERI will not make the mailing list available to promote an event that competes with an EERI activity. The approved policy, will be publicized to EERI members on the Institute’s website and through the EERI Newsletter. In conjunction with the annual fall membership billing, members will be offered the option of removing their names from all future mailing lists that will be made available for commercial use or promotions, thus allowing the policy to go into effect early in 2003. Subscribing Members, who are non-profit or educational organizations, will continue to be eligible to purchase the mailing list at the prevailing non-profit rate.