EERI Event Code of Conduct

EERI is committed to fostering the exchange of ideas by providing a safe, productive, and welcoming environment for all meeting participants, including attendees, staff, volunteers and vendors. We value the participation of every member of the community and want all participants to have an enjoyable and fulfilling experience.

All participants at EERI events are expected to be considerate and collaborative, communicating openly with respect for others, and critiquing ideas rather than individuals. Behavior that is acceptable to one person may not be acceptable to another, so use discretion to be sure that respect is communicated.

By accepting an invitation to participate in an EERI event, by email or online registration, participants agree to abide by the EERI Event Code of Conduct.

EXPECTED BEHAVIOR
Acknowledging that the most valuable exchange of information sometimes occurs outside of formal meeting events, all participants are expected to maintain the following behaviors during all official and unofficial/social activities:

  • Treat all participants, attendees, and EERI staff with respect and consideration at all times.
  • Be collaborative, recognizing the value of a diversity of experiences, views, and opinions.
  • Communicate openly with respect for others, critiquing ideas rather than individuals.
  • Be mindful of your surroundings and of your fellow participants. Alert EERI staff if you notice a dangerous situation or someone in distress.

UNACCEPTABLE BEHAVIOR
Unacceptable behavior includes but is not limited to:

  • Harassment, intimidation, or discrimination in any form.
  • Offensive comments, either verbally or through any other communication channel, related to gender, gender identity, sexual orientation, disability, physical appearance, medical condition, body size, race, marital status, religion, national origin or any other protected characteristic.
  • Threats (implied or real) of physical, professional or financial harm.
  • Intentional, uninvited physical contact of any form.
  • Behavior that is in violation of EERI expectations for professional conduct and the established ethics policies of one’s home institution.
  • Harassing, threatening, or offensive images, actions, gestures, or other behavior that are visible or audible to participants or presenters.

CONSEQUENCES

  • Anyone requested to stop unacceptable behavior is expected to comply immediately.
  • EERI may take actions deemed necessary and appropriate, including immediate removal from the session or the meeting without warning. Suspension or termination of membership in EERI, denial to participate in future EERI events or meetings, or other action(s) may be taken in EERI’s sole discretion, depending on the severity of the unacceptable behavior. EERI reserves the right to report the circumstances to the appropriate authorities, including but not limited to the police and/or the involved party’s home institution(s).

REPORTING

If you experience or witness behavior that constitutes an immediate or serious threat to public safety, call 911 immediately. Take actions necessary to maintain your own personal safety first.

If you experience or witness unacceptable behavior, or have any other concerns, please contact EERI staff members Heidi Tremayne (heidi@eeri.org) or Maggie Ortiz-Millan (maggie@eeri.org). If you are more comfortable submitting a report online (including anonymously), please do so using this online form: https://forms.gle/c2nckLER7hyxGDT17

Please be assured that all complaints will be treated seriously and responded to promptly. We will make every effort to treat reports as confidential to the extent possible to allow EERI to assess the incident. Any actions taken following a report will depend on an investigation. Based on the nature of the incident, action(s) may occur during or following the event.

If possible, provide the following information:

  • Identifying information (name/badge number, appearance) of the participant doing the harassing
  • The behavior that was in violation
  • The approximate time of the behavior
  • The circumstances surrounding the incident
  • Other people involved in or witnessing the incident

The staff are trained on how to deal with the incident and how to further proceed with the situation. If needed or requested, staff will help participants contact local law enforcement, venue security, or otherwise assist those experiencing harassment to feel safe for the duration of the event.